Expense & Invoice Automation Platform
Documents arrive by email or upload, get read and coded by model plus rules, then route through approval into the ledger. Exceptions are the only thing a human touches.
Scope of the build
Fixed scope, fixed timeline, 100% U.S.-based senior engineers on Eastern-time hours.
- Email and upload ingestion with dedupe
- AI extraction of vendor, amounts, tax, and line items
- Multi-entity, multi-currency coding rules
- Approval workflows with delegation
- VAT/sales-tax validation
- ERP and accounting sync
- Spend dashboards and export
What you get
Hours back per week
Straight-through processing on the majority of invoices.
Fewer coding errors
Rules plus confidence scoring catch mistakes before posting.
Cross-border ready
Entity, currency, and tax handled per jurisdiction.
Where this fits
- → AP automation
- → Expense management
- → Vendor onboarding
- → Month-end close
From signature to production
The same delivery rhythm on every engagement. You always know what shipped last week and what ships next.
- Week 0
Scope lock
Two working sessions with your team. We write the spec, the acceptance criteria, and the integration list, then fix the price against it.
- Weeks 1-2
Spine first
Data model, auth, environments, CI, and the riskiest integration go in before any screen is polished. You see it running in staging.
- Mid-build
Weekly demo
Working software every Friday, on your staging environment. Scope changes get priced in the same call, never discovered at the end.
- Go-live
Handover that holds
Runbooks, monitoring, test suite, and a recorded walkthrough for your engineers. You own the repo and the accounts from day one.
Before you book a call
Straight answers on price, timeline, ownership, and who writes the code. If your question is not here, ask it on the call — we answer it the same way.
Scope expense & invoice automation platform →What does expense & invoice automation platform cost?
From $50,000. The price is fixed against a written scope after a two-session discovery, so the number you approve is the number you pay. Typical delivery runs 6–10 weeks.
How long does it take to go live?
6–10 weeks from scope lock to production for the scope listed on this page. You see working software in your staging environment every week, starting in week two.
What does it integrate with?
Out of the box we wire NetSuite, QuickBooks, Xero, Stripe and Plaid. Anything with an API or a file drop can be added during scope lock.
Who actually builds it?
Senior U.S.-based engineers on Eastern-time hours. No offshore handoff, no rotating junior bench. The people on your kickoff call are the people writing the code.
Do we own the code?
Yes. Your repo, your cloud accounts, your data — from the first commit. We hand over runbooks, tests, monitoring, and a recorded walkthrough so your team can take it forward without us.
Can this start smaller than the full scope?
Usually. We can carve a first slice that proves the hardest part of expense & invoice automation platform in a few weeks, then sequence the rest once it is running in production.
Related case studies
- Finovora Invoice Automation with Low-Code AI Inte Case StudyFinovora is an EU-based expense management platform serving small and mid-sized businesses that operate across European jurisdictions. The platform.
- Fileforms Backend Case Study Case Study Case StudyFileForms is a digital compliance solutions provider specializing in BOI (Beneficial Ownership Information) filing workflows for finance and legal.
Buying for financial services? These usually ship together.
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Tell us what you're building — engineering capacity, AI, QA, cloud, or a fixed-scope software engagement. Our NYC team responds within one business day.
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