Patient Intake & Scheduling Portal
Patients complete intake on their phone, insurance is captured and verified before the visit, and open slots fill themselves. Everything writes back to the EHR so staff work in one system, not three.
Scope of the build
Fixed scope, fixed timeline, 100% U.S.-based senior engineers on Eastern-time hours.
- Mobile-first intake forms with conditional logic
- Insurance card capture + eligibility check
- Self-scheduling with provider rules and buffers
- Automated reminders by SMS and email
- HIPAA-compliant storage, audit logging, and BAA
- EHR write-back via HL7 or FHIR
- Front-desk console for exceptions
What you get
Fewer no-shows
Reminder cadences and easy rescheduling recover otherwise-lost slots.
Shorter check-in
Intake finished before arrival instead of on a clipboard.
Clean data
Structured, validated fields land in the EHR without retyping.
Where this fits
- → Multi-site clinics
- → Specialty practices
- → Telehealth intake
- → Referral capture
From signature to production
The same delivery rhythm on every engagement. You always know what shipped last week and what ships next.
- Week 0
Scope lock
Two working sessions with your team. We write the spec, the acceptance criteria, and the integration list, then fix the price against it.
- Weeks 1-2
Spine first
Data model, auth, environments, CI, and the riskiest integration go in before any screen is polished. You see it running in staging.
- Mid-build
Weekly demo
Working software every Friday, on your staging environment. Scope changes get priced in the same call, never discovered at the end.
- Go-live
Handover that holds
Runbooks, monitoring, test suite, and a recorded walkthrough for your engineers. You own the repo and the accounts from day one.
Before you book a call
Straight answers on price, timeline, ownership, and who writes the code. If your question is not here, ask it on the call — we answer it the same way.
Scope patient intake & scheduling portal →What does patient intake & scheduling portal cost?
From $55,000. The price is fixed against a written scope after a two-session discovery, so the number you approve is the number you pay. Typical delivery runs 7–10 weeks.
How long does it take to go live?
7–10 weeks from scope lock to production for the scope listed on this page. You see working software in your staging environment every week, starting in week two.
What does it integrate with?
Out of the box we wire Epic / Cerner, FHIR, Twilio, Stripe and Okta. Anything with an API or a file drop can be added during scope lock.
Who actually builds it?
Senior U.S.-based engineers on Eastern-time hours. No offshore handoff, no rotating junior bench. The people on your kickoff call are the people writing the code.
Do we own the code?
Yes. Your repo, your cloud accounts, your data — from the first commit. We hand over runbooks, tests, monitoring, and a recorded walkthrough so your team can take it forward without us.
Can this start smaller than the full scope?
Usually. We can carve a first slice that proves the hardest part of patient intake & scheduling portal in a few weeks, then sequence the rest once it is running in production.
Related case studies
- Relimed Case Study Case StudySee how NextGen Coding solves real software, AI, cloud, automation, data, and integration challenges with senior US engineering teams.
- Perreign AI Hippa Compliance Platform Case StudyPerreign AI is a regulatory technology company dedicated to modernizing compliance workflows. Its leadership identified that healthcare organizations.
Buying for healthcare? These usually ship together.
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